Read receipts are an interesting feature in mail programs, but it is a feature that is not standardized. Many popular email clients block them, and a lot of the email programs that exist for Mac OS X don’t include them at all, or are complicated to implement. But they do have their uses, so some people still choose to include them with messages that they send from their computer. However, that does not mean that you need to comply with their request. A read receipt is just that – a request from the sender to notify them when you have opened their message. If you are becoming annoyed with receiving these read receipts in Outlook 2013 and no longer want to send read receipts or even be notified that they have been requested, you can turn off read receipts in Outlook 2013.
How to Disable Outlook 2013 Read Receipts
Whatever your feelings about read receipts might be, there are still people that will insist on using them. There are certain fields and individuals where a read receipt can actually be important and useful, but many people that use them are simply trying to find out that you have opened an email that they sent to you, and it is no more important than a billion other emails that are sent every day without read receipts. So continue reading below to learn the necessary steps for stopping read receipt requests in Outlook 2013.
Step 1: Launch Outlook 2013.
Step 2: Click the File tab at the top-left corner of the window.
Step 3: Click Options in the column at the left side of the window. This is going to open a separateOutlook Options window.
Step 4: Click the Mail option in the column at the left side of the Outlook Options window.
Step 5: Scroll down to the tracking section, then click the option to the left of Never send a read receipt.
Step 6: Click the OK button to close the window and save your changes.
In the Automatic Replies dialog box, select the Send Automatic Replies check box.
If you want to specify a set time and date range, select the Only send during this time range check box. Then set theStart time, and then set the End time.
In the Inside my organization tab, type the message that you want to send within your organization, and in theOutside my organization tab, type the message that you want to send outside your organization.
If you selected the “Only send during this time range” option in step 4, the Automatic Replies (Out of Office) feature will continue to run until the date and time set for the End Time in step 5 is reached.
Otherwise, the Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the “Do not send automatic replies” option.
7 Professional Out of Office Autoresponder Email Messages
If you are stumped on figuring out what information to add to your email autoresponder messages, here are 7 examples– and fill in the blank templates that you can use as a reference and guide:
1. Thank you for your email. I’m out of the office and will be back at(Date of Return). During this period I will have LIMITED access to my email. For immediate assistance please contact me on my cell phone at(your cell phone number).
2. I will be out of the office from (Starting date) until (End date). If you need immediate assistance please contact (Contact Person).
3. I will be out of the office starting (Starting Date) through (End Date) returning (Date of Return). If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return.
4. Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return). If you need immediate assistance before then, you may reach me at my mobile –(Mobile Number).
5. I will be out of the office this week. If you need immediate assistance while I’m away, please email (Contact Email Address).
6. I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).
7. Thank you for your email. Your message is important to (Us/Me) and(I/We) will respond as soon as possible. Thank You!
Four Great Tools for Setting up Autoresponder Email Messages
1. Microsoft Outlook “Out of Office” notification – this tool is of course embedded with the Microsoft Office application suite. Here are the instructions for setting up an autoresponder with Outlook.
So you want to quickly send that email and you too lazy to click on the send button in Outlook for Mac 2011.
Like me who doesn’t want to remove my hands from the keyboard and just wants to click send via a keyboard shortcut. Coming from Windows where Alt + S does that made me wonder – what’s the Mac equivalent so to quickly send that mail press Command and Enter ( + RETURN) .
For a full list of shortcuts please review the reference below – my favourite list is: